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EDI for Manufacturing Companies

EDI for Manufacturing Companies

Manufacturing and EDI: Introduction

Electronic Data Interchange (EDI) is an essential part of the modern manufacturing business process. EDI can speed up production, reduce labor and storage costs, and improve all manufacturing business processes.

In this article, we will analyze how and why EDI is used in manufacturing companies and how to get started with electronic data interchange.

Electronic data interchange (EDI) is the process of exchanging documents (such as purchase orders, invoices, shipping notices, etc.) electronically with a business partner.

Why Use EDI in the Manufacturing Industry?

Every day manufacturing companies in all sectors face many challenges. Managing the procurement of raw materials and components for production, maintaining stocks at an optimal level, accelerating the turnover of finished products, quickly receiving payments, all these and many other challenges are being faced daily at most manufacturing enterprises.

That is why automation through the use of EDI helps to successfully manage many processes in production.

Manufacturing B2B Communication

One of the particularities of a manufacturing company is that it can act both as a buyer when buying raw materials, components and consumables, and as a seller when selling finished products.

A manufacturing company can have different EDI partners; it can exchange EDI documents with the following business partners:

  • supplier of raw materials and component parts;
  • wholesale buyer;
  • distribution centers;
  • retail companies;
  • eCommerce marketplaces;
  • dropship partners;
  • warehouses / public warehouse;
  • third-party logistics service providers (3 PL providers);
  • freight carriers, transportation companies, and many others.

Manufacturing EDI Transactions

A manufacturing company may need to exchange bi-directional EDI transactions with different business partners. The type and number of EDI documents vary according to the business processes within the manufacturing company.

Below is a list of EDI documents for manufacturing; Some of them are used only for manufacturing enterprises, while others are being widely used in any business.

  • EDI 196 – Contractor Cost Data Reporting
  • EDI 830 – Planning Schedule / Material Release
  • EDI 832 – Price/Sales Catalog
  • EDI 844 – Product Transfer Account Adjustment
  • EDI 846 – Inventory Inquiry/Advice
  • EDI 849 Response to Product Transfer Account Adjustment
  • EDI 850 – Purchase Order
  • EDI 852 – Product Activity Data
  • EDI 855 – Purchase Order Acknowledgment
  • EDI 856 – Advance Shipment Notice
  • EDI 860 – Purchase Order Change
  • EDI 861 – Receiving Advice/Acceptance Certificate
  • EDI 862 – Shipping Schedule
  • EDI 866 – Production Sequence
  • EDI 867 – Product Transfer and Resale Report
  • EDI 869 – Order Status Inquiry
  • EDI 870 – Order Status Report
  • EDI 894 – Delivery/Return Base Record
  • EDI 895 – Delivery/Return Acknowledgment or Adjustment
  • EDI 940 – Warehouse Shipping Schedule
  • EDI 943 – Warehouse Stock Transfer Shipment Advice
  • EDI 944 – Warehouse Receipt Advice
  • EDI 945 – Warehouse Ship Advice
  • EDI 997 – Functional Acknowledgment

As stated above, you will probably only need to integrate some of the EDI documents I listed above to automate your business processes and establish an electronic document exchange with your trading partner.

6 Essential EDI Documents for Manufacturing

What are the most common EDI documents used in manufacturing? As mentioned above, different manufacturing companies may use various sets of EDI transactions based on their own business processes and manufacturing characteristics. However, there are some basic EDI transactions that most manufacturing companies use.

Below you will find the 6 EDI transactions used in manufacturing in the ANSI X12 standard (which is widely used in North America), and their equivalent in the EDIFACT standard for Europe.

1. EDI X12 830 – Planning Schedule with Release /EDIFACT (SLSFCT) – Sales forecast message

EDI 830 / EDIFACT( SLSFCT) transmits forecast data related to products, such as location, period, product identification, price, quantity, market sector information, etc.

This enables the recipient to process the data automatically and utilize it for production, planning, marketing, analytics, etc…

2. EDI X12 850 – Purchase Order / EDIFACT (ORDERS) Purchase Order Message

EDI 850 / EDIFACT (ORDERS) is the most commonly used EDI document, not just in the manufacturing industry, but across all industries since it is used when ordering goods. In the case of manufacturing companies, EDI 850 can be used either as an incoming or outgoing EDI document.

– Incoming EDI 850 is sent from the buyer to the manufacturing company when ordering finished products.

– Outgoing EDI 850 is sent by the manufacturing company to its supplier of raw materials or components.

The purchase order contains all the information about the ordering product such as item description, price, and quantities, payment terms, shipping details, requested delivery date, etc.

3. EDI X12 855 – Purchase Order Acknowledgement / EDIFACT (ORDRSP) Purchase Order Response)

EDI 855/ EDIFACT (ORDRSP) is an EDI transaction set that sellers send to a buyer as a response to a purchase Order X12 850/ EDIFACT (ORDERS), to confirm or reject the delivery of products.

PO Acknowledgement (855) is based on EDI 850 and contains similar information about the products, buyer, and seller information, order confirmation number.

4. EDI X12 856 – Advance Shipment Notice (ASN) / EDIFACT DESADV Despatch advice message

EDI 856 message should be sent immediately after the shipment leaves the supplier’s premises.

The ASN 856 includes information about the contents of the delivery, the order, the packaging method, and the product description.

EDI 856 simplifies and speeds up the process of receiving goods, providing details about cargo, transferring information about shipments, and tracking the delivery.

5. EDI X12 810 – Invoice / EDIFACT (INVOIC) – Invoice

EDI 810 / EDIFACT (INVOIC) sent by the seller to the buyer to receive payment for goods provided.

In the case of a manufacturing company, EDI 810 can be used as an outgoing document from the manufacturing company to the buyer of the finished product, or as an incoming document from the raw material supplier to the manufacturing company.

6. EDI X12 EDI 846 – Inventory Inquiry/Advice / EDIFACT INVRPT – Inventory Inquiry/Advice

EDI 846 is sent by a manufacturer to inform its business partners (dealers, distributors, retailers, etc.) of current and future stock levels.

EDI 846 transmits full information about the product such as item description, quantity available in stock, price, as well as quantity forecasted, quantity sold already.

EDI Integration with Manufacturing Software, ERP, or CRM

Get even more EDI benefits and improve your production efficiency by integrating EDI with your manufacturing software or your ERP, CRM, or accounting system. We can rapidly Integrate EDI with:

  • Salesforce Cloud
  • JD Edwards EnterpriseOne
  • Oracle ERP Cloud
  • Dynamics 365
  • Oracle NetSuite
  • DBA manufacturing software and many other

We can connect EDI to any of your business systems in the cloud, on-premises, or in hybrid deployments using a no-code, low-maintenance approach that allows the manufacturing company to maximize the ROI from EDI.

Benefits of using EDI in Manufacturing

EDI has numerous business benefits for manufacturing companies, which includes:

– Accuracy. Reduce human interaction and errors associated with manual data entry. Thus, by automating the exchange of EDI documents, you can eliminate manual data entry and significantly reduce costs.

– Back-office productivity. Eliminating the need to store and manage physical documentation, and reducing transaction times.

– Production productivity. Through the use of EDI, manufacturing companies are achieving significant reductions in response/cycle times.

– Improve supply chain. EDI helps streamline processes throughout the supply chain and improve all operational processes in manufacturing.

– Improving business relationships with your retailers, wholesalers, and customers.

EDI integration helps to significantly improve logistics and production processes: from the purchase of raw materials to sales support and financing.

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